You can create and add contacts in Outlook using a few different methods. Here’s how. You may already have a few contacts in Outlook or you might have an empty list. Either way, using a contact list is a helpful resource for keeping track of all the people who send or receive your email. With a contact list you can easily email someone by typing or selecting that person’s name. You can also refer to the contact list if you need someone’s mailing address, phone number, or other information. But how can you effectively and easily create and add new contacts to Outlook? You have a number of options. You can manually create a contact with all the necessary details. You can sync your contact list with a list from Gmail or another online service so you don’t have to manually add all your contacts. And you can select someone’s email address to add that person as a contact. Let’s check out the ways to set up your contacts in Outlook. I’m using Outlook 2016 via my Office 365 subscription, but the steps are the same for Outlook 2013 and similar for the previous couple of versions of Outlook. Open … Read More
You don’t necessarily need Excel to run calculations. Here’s how you can do it in Word. Microsoft Word doesn’t offer the level of formulas and functions found in Excel. But it’s not exactly a slacker when it comes to calculations. Yes, you can set up formulas in Word to add, count, average, and perform other mathematical wizardry on numbers. You start by creating a table of figures. You then add fields to perform calculations on the numbers in that table. And you can choose from an array of formulas. Why would you opt to use Word instead of Excel? Maybe you already have a table of numbers in Word and don’t want to move it to Excel. Or perhaps the table is part of a larger Word document that you need to use. For example, I keep my invoices in a Word document and use calculations to display the total amount each month for all projects for each client. Let’s check out how to perform calculations in Word. For this article I’m using Word 2016 as always, but the process works the same in the previous few versions of Word. In Word, you create a formula in a table cell … Read More
These Windows-compatible productivity apps that will help you get things done effectively. If you’re feeling increasingly digitally distracted, you aren’t alone. Students check their smartphones in class for non-school purposes about a dozen times a day, according to one 2016 survey. And a 2014 survey from Salary.com found that 89% of respondents admitted to wasting time at work. But our computers, smartphones, and tablets aren’t just distraction machines: when used effectively, they can also help us tackle our daily lives more efficiently or collaboratively. A variety of apps available for the Windows OS, both desktop and mobile, provide powerful productivity features including cloud-based document sharing, collaborative project planning, and online time tracking. And many of these apps are designed to work together, allowing you personalize a suite of products that help you complete your tasks, on time, in the way that works best for you and your team. These 15 applications address all stages of productivity, from cutting out online distractions and tracking your time to employee collaboration and high-level project planning. Note-Taking Applications This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You may find the Outlook app more efficient and effective than your default email app. Maybe you use Microsoft Outlook on your computer. But what do you use on your mobile phone or tablet? You can use the built-in email app on your iPhone, iPad, or Android device. Another option is the Microsoft Outlook mobile app. The Outlook app supports Microsoft Exchange, Office 365, Outlook, Gmail, Yahoo Mail, and other services so you can set up and access multiple email accounts. You can choose what happens when you swipe a message. You can attach files from a variety of sources. And you can view and work with your calendar. Let’s check out how to use the Outlook app on your mobile device. For this article, I’m using the Outlook app on my iPad, but it works similarly on an iPhone, iPad, and Android device. If you don’t already have it, you can snag the app for iOS from Apple’s App Store and for Android from Google Play. After you launch the app the first time, tap on the Get Started button. The app may suggest an account to add. You can add accounts for Microsoft Exchange, Office 365, Outlook.com (including … Read More
You can tweak the ribbon for quick and easy access to your favorite commands. The ribbon in Microsoft Office offers a way to run commands and tap into various features in any Office program. The ribbon changes its buttons depending on what you’re doing and where you are. Don’t like the ribbon because it doesn’t offer your favorite commands? No problem. You can customize it to remove buttons you don’t use and add buttons you want to use. Ultimately, you can fashion the ribbon so it’s populated with those commands you use the most often. And once you get the hang of tweaking it in one Office program, the process is the same for the rest of the suite. How can you master the ribbon in Office? For this article I’m using Office 2016, but the information here applies to the past several versions of Office as well. I’ll enlist Word as my guinea pig, so launch Word to kick things off. You can open any accessible document you like. Right-click on any empty area on the ribbon. From the popup menu, click on the command to Customize the Ribbon. The Customize Ribbon window pops up. On the left side … Read More
Adobe released an update to flash that appears to be bug fixes. The update in the form of an October update. This monthly update addresses functionality bugs but does not fix any security issues. Adobe released an update to flash that appears to be bug fixes. The update in the form of an October update. This monthly update addresses functionality bugs but does not fix any security issues. It appears at this time that because this is merely a bug functionality fix, that it won’t make it into this month’s Windows 10 release. However you may see the update released for Windows 7 as a standalone update. What to do: Check your Flash and expect an update for Windows 7 machines. Office Click-To-Run Side Effects The October click-to-run release is causing a side effect with some add-ins. Outlook 2016 on Windows 10 version 8431.2107 removed the Home page from Folder Properties. Prior to version 2107, if you right-clicked a folder under Inbox in Outlook and chose properties, there was a tab for “Home Page” and you could display an HTML file instead of an Outlook folder’s contents. Some add-ins need an HTML home page there; if it’s not there, the buttons on Outlook won’t work. … Read More
Here’s how you can set up and work with one or more calendars in Outlook. You use Microsoft Outlook for your email. But do you also use it for its calendar? Perhaps you do, perhaps you don’t. Either way, you can take full advantage of the calendar feature in Outlook to manage your scheduled appointments and events. You can add an event to the calendar and share it with other people. You can invite people to meetings and other events. You can juggle more than one calendar. You can share your calendar with others. And you can tweak your Calendar settings. Let’s look at the process for creating and maintaining calendars in Outlook. For this article, I’m using Outlook 2016 via my Office 365 subscription, but the process works virtually the same in the prior few versions of Outlook. Launch Outlook. Click on the calendar icon at the bottom of the pane to switch to calendar view. You can now manually add an event. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You should take steps to reduce the size your Outlook mail file if it’s ballooned too large. Do you use Microsoft Outlook and find that your mail file, aka the PST file, keeps getting larger and larger? Yep, that happens as you accumulate more and more email. With lots of mail, your PST file can easily grow to become many gigabytes in size. And why is that a problem? A larger PST file can slow down Outlook. PST files can also become corrupted, a potentiality that increases if the file grows too big. Fortunately, there are ways you can reduce the size of your PST file. Microsoft Outlook uses a PST (personal storage table) file to store not just your email but also your calendar events, tasks, and other items. The PST file is a convenient way to house such information as you can move the file to a different drive or computer, back it up as one single entity, and export items from one PST file to another. The major drawback with a PST file is that the file can easily get very large very fast, especially if you have a habit of not deleting your incoming messages. Overtime, … Read More
Here’s how you can get Windows 10 to play nice with your convertible or 2-in-1 machine. You’ve got a Windows 10 laptop that can convert into a tablet or a tablet that can function as a laptop with help from an external keyboard. Cool — but how can you best tweak and use your device to take advantage of Windows 10? The OS does offer a few features and options that can help you work better in both laptop mode and tablet mode. You can set the device to automatically switch from the Start menu to the Start screen or vice versa. You can manually make those changes yourself. And there are other ways to benefit from Windows 10 based on which mode you’re running. Let’s check out how to best use Windows 10 on your hybrid machine. First, let’s go over the types of devices that qualify as hybrids, convertibles, or 2-in-1 machines. For our purposes, all those terms mean the same thing. The first entry is a laptop that can double as a tablet. These devices typically are outfitted with a lid that is foldable or a keyboard that is detachable. By folding the lid all the way … Read More