Kicking off your mail merge in Outlook offers some advantages. You may have run mail merges directly in Microsoft Word. But did you know you can also start them from Microsoft Outlook? Sure. Microsoft Word still runs the actual mail merge, but you can trigger the mail merge in Outlook, then go to to Word to complete it. Okay, so why start a mail merge in Outlook instead of Word? In Outlook, you can directly view and access your contact list. And if you need to send a form email, Outlook can handle that task. Maybe you have a form email that you want to send to friends and family. Perhaps you need to distribute a certain email to a larger number of colleagues. Or possibly you’ve created a promotional email that you want to send to potential customers or clients. Whatever the reason, Outlook can help. I’m using Outlook 2016 and Word 2016 as usual. But you should be able to replicate the process in the prior version or two of both programs. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You can edit PDF files without having to shell out big bucks for the full Adobe Acrobat program. Someone has sent you a PDF file for your review or responses. Now you need to fill out text fields, add a signature, or insert comments to the file. Perhaps you’ve discovered a typo or other error that needs to be corrected or changed on your end. Or maybe you need to delete or rearrange pages in the file. Yes, you can edit the file with the full version of Adobe Acrobat. But that’s an expensive program, especially if you don’t need it on an ongoing basis. Instead, you can turn to some free tools to edit the file. The free Adobe Acrobat Reader is designed mainly for displaying PDF files, but you can perform basic maneuvers, such as adding text, highlighting specific areas, and inserting your signature. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Last week, I had one of those situations occur that sent me searching for a utility to back up the various data I copy to my Windows 10 clipboard as I work. As you know, Windows only holds the last item you copied to the clipboard in memory, so once a new item is copied to the clipboard then the previous data is flushed out and no longer available. This is standard behavior and works for most of us, and it isn’t an issue until the moment you find that you really need a bit of data that was in the clipboard prior to copying your latest image or text into the temporary storage memory on Windows. Like I said earlier, the way the clipboard normally works is by overwriting each successive excerpt as you copy it. At BUILD 2017, Microsoft shared details about a feature they were planning to ship as part of the Fall Creators Update, Cloud-powered Clipboard. The concept behind it was that the data you copied into your local devices clipboard temporary storage would be made available across all your Windows 10 devices. Unfortunately, that feature did not ship in Windows 10 Version 1709 and based … Read More
Q. What is Dynamic Lock used for on Windows 10? A. When Microsoft introduced Windows 10 almost three years ago, one of the unique features that would be part of the new operating system was Windows Hello, a feature that would use biometrics to allow end users to log into their Windows 10 devices (so long as the device could support the technology). In last year’s Windows 10 Creators Update, Microsoft added a counterpart to Windows Hello with Dynamic Lock – jokingly referred to as Windows Goodbye – a feature to help to secure your Windows 10 device when you walk away from it. Dynamic Update uses the proximity of a Bluetooth device such as a smartphone, headset, or any other paired device that you have around your computer to automatically lock your device once the paired item is out of range. For most people, their smartphone is the most likely device that will be used for this purpose, as we all usually pick up our phones as we leave our desks. The amount of time your paired device needs to be out of range is about one minute according to Microsoft. That will vary depending on the strength of Bluetooth on … Read More
Microsoft originally introduced HomeGroup as part of Windows 7. It enhanced peer to peer sharing across home networks , making it easy to share files and printer access between devices and users. Of course, this was before the days of OneDrive and its multi-device accessible cloud storage service, the introduction of network aware printers, and the integrated sharing functionality that is now a standard part of Windows 10. This past December, when Microsoft released Windows 10 Redstone 4 Build 17063, they announced the upcoming retirement and removal of the HomeGroup service as part of Windows 10 Version 1803. Just as a reminder – Windows 10 Version 1803 is the fifth feature update for Windows 10 that is expected to be released in the March/April 2018 time frame. If you are running Windows Insider builds including 17063 and beyond, then the HomeGroup Listener and Provider services have been removed from the OS, the HomeGroup icon no longer appears in File Explorer, and the Control Panel options for HomeGroup are also gone. If you are not using HomeGroup on the current release version of Windows 10, then you likely still have the HomeGroup icon listed when you use File Explorer. The HomeGroup … Read More
One of the great things about Windows 10 is how it allows you to tweak the system so it best fits your usage habits. One of the biggest areas of customization is the primary interface to the OS – the Start Menu. It’s come a long way since its debut in Windows, and even over the last two and a half years, it has continued to mature. The customizations are all up to you. Let’s go over the key options for making the Windows 10 Start Menu all yours. Start Menu Settings The options for configuring your Start Menu are located at Windows Settings > Personalization > Start. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Here are several maneuvers that can help you juggle a lengthy Word document. Your latest Microsoft Word document has ballooned to dozens or perhaps hundreds of pages. And working with such a lengthy document can be slow and awkward. Thankfully, Word offers several options and features that can ease the pain of navigating, organizing, and viewing a long document: You can add page numbers to keep track of the pages. You can set up a Table of Contents to display different sections. You can zoom out to view multiple concurrent pages and turn on Split View to view different parts of the document at the same time. You can enable the Navigation Pane to more easily see and jump to a specific page. As usual, I’m using Word 2016 via my Office 365 subscription. But all or most of the features I cover here should work the same in the past couple of versions of Word. Open Word. Ideally, you’ll want to have a long document in front of you as I go through the different options. If not, just follow along. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You can format your documents in one shot using the right theme. Do you often struggle to format your Word documents with the right look and layout? Rather than trying to build your document piece by piece and paragraph by paragraph, you can instead format it in one fell swoop by tapping into a theme. A theme arranges text and other elements with a certain font, color, and other attributes. Themes can spruce up your documents by automatically applying a particular look and layout to your titles, subtitles, body text and more. You can use a theme on a plain document with no special formatting. But to get the full benefit of themes, you’ll first want to touch up the key elements of your document with styles. From there, you can choose a specific theme to enhance your entire document. Word comes with several built-in themes, and you can create and save your own themes. Let’s check out how to use themes in Word. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
The latest version of Apple’s mobile OS offers some benefits for Office users who own an iPad. Apple’s iOS 11 brings several enhancements to the iPad. And those of you who use Microsoft Office on certain model iPads can take advantage of them. iOS 9 introduced a couple of features that can display two apps on the screen at the same time. So for example, you can see both Word and Excel together side by side. Now, with iOS 11, you can drag and drop text, hyperlinks, and images from one app to another. Further, Office users who use OneDrive for backing up and syncing their documents can rev up Apple’s new Files app. The Files app helps you connect to and access files stored on OneDrive as well as other online storage sites. Let’s check it all out. For this article, I’ll assume you run Microsoft Office on your iPad. In my article on How to Choose and Use the Mobile Version of Microsoft Office, I explain how Office Mobile operates on a phone or tablet, and under what conditions you can use the suite for free. Update to iOS 11 First, make sure you’ve updated your iPad to iOS … Read More
This newsletter is called Windows Secrets, but if listening to Microsoft for the last couple of years has shown us anything, it’s that we are all moving into a multiplatform world. So I’ve started looking at the types of user experiences we’re all likely to have as our family members bring home non-Windows machines and expecte everything to work together seamlessly. One of the first non-Windows operating systems I have begun learning is ChromeOS. However, short of having a Chromebook, there is no downloads available of the ChromeOS itself so that it can be installed in a virtual machine on your Windows PC. However, I did find a way to install the ChromiumOS – the open source base for ChromeOS – on a bootable USB flash drive. If you’d like to start playing around with ChromiumOS, follow these steps. First, start at Neverware’s website. In 2015, they developed CloudReady, a lightweight OS that is built from ChromiumOS and provides users the ability to run it on nearly any hardware. According to Neverware, CloudReady is in use on hundreds of thousands of computers worldwide in education, enterprise, and individuals. This article is part of our premium content. Join Now.Already a paid … Read More