Distribution lists can help you connect with multiple people in one shot. You’ve set up a list of contacts in Microsoft Outlook. Now you want to work with several of them instead of each one separately. Perhaps you have an email you want to send to them all. Or maybe you want to invite them to a meeting or other event. How can you cover multiple contacts without having to manually add each one to your email or meeting invite? That’s where a distribution list (now known in Outlook as a contact group) comes in handy. You can add several or even all of your contacts to a single distribution list. You can create multiple lists, each one for different people — one for friends and another for colleagues. You can even forward your lists to other people to incorporate into their email program. Let’s look at how to create and use distribution lists in Outlook. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Rules can keep your inbox better organized by overseeing each new message. Your Microsoft Outlook inbox may keep growing with dozens or hundreds of emails going unattended and unanswered. Perhaps you get so many emails that they’re hard to handle. And maybe you sometimes miss important emails because so many messages are cluttering your inbox. If only you had a way to manage all your incoming mails! In Outlook, you do: Creating a rule. A rule automatically handles an incoming message based on certain criteria, such as the sender, recipient, or subject line. The rule can delete the message, put it in your spam folder, or send it to a specific folder based on the criteria. For example, emails from a mailing list can be sent to a folder dedicated to that list. Junk mail with a certain subject line can be banished to the spam folder. And email from your boss or an important client can be sent to a folder for emails of high importance. By using rules, you cut down on the clutter of your inbox so you can focus on and respond to the most critical messages. Let’s check out how to create and use rules … Read More
Track Changes can help you modify a document while preserving the original. Maybe you’ve played around with Track Changes in Microsoft Word but bumped into difficulty with it. Or perhaps you’ve never used the feature but could benefit from it. Either way, you can tap into Track Changes to keep track of any modifications in your documents, whether you’re working on them by yourself or collaborating on them with other people. The feature comes in handy if you want to edit a document without losing the initial version of it. But sometimes Track Changes can be confusing. The trick is to enable Track Changes at the right time and then bounce back and forth between your original and revised document. You can also tweak what you see and what you don’t see when you enable Track Changes. How can you benefit from Track Changes in Word? I’m using Word 2016 on my end, but the process is the same for any of the past few versions of the program. Launch Word and open a document you want to revise. Click on the Review menu to display the Review ribbon. From there, either click on the top half of the Track … Read More
Q. I’m thinking about a smart speaker for my house? Does the Harman Kardon Invoke make sense if I have a Windows 10 machine? A. Well, let’s see how it fits into the overall smart speaker picture first. The Invoke is the first smart speaker to include Microsoft’s Cortana digital assistant, and retails for about $200 at places like the Microsoft Store and Harman Kardon’s website. This speaker is an entry into the same market occupied by Amazon’s Alexa and Google Home. Amazon already has a significant lead in this area with a reported 70% of the market share and a library of over 20,000 skills for users’ benefit. In comparison, Cortana’s Skill Library lists approximately 220 skills. Not helping: many of them appear to be low quality and Microsoft is listing standard Cortana skills you can already access within Cortana on any device that you have the assistant installed. So if you’re thinking, “The Invoke can go toe-to-toe with Amazon’s Echo,” we’re not quite there yet. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You can create and add contacts in Outlook using a few different methods. Here’s how. You may already have a few contacts in Outlook or you might have an empty list. Either way, using a contact list is a helpful resource for keeping track of all the people who send or receive your email. With a contact list you can easily email someone by typing or selecting that person’s name. You can also refer to the contact list if you need someone’s mailing address, phone number, or other information. But how can you effectively and easily create and add new contacts to Outlook? You have a number of options. You can manually create a contact with all the necessary details. You can sync your contact list with a list from Gmail or another online service so you don’t have to manually add all your contacts. And you can select someone’s email address to add that person as a contact. Let’s check out the ways to set up your contacts in Outlook. I’m using Outlook 2016 via my Office 365 subscription, but the steps are the same for Outlook 2013 and similar for the previous couple of versions of Outlook. Open … Read More
It used to be the only data we saved on our desktop computers were Office documents and an occasional photo. Now, thanks to the rise of smartphone photos – easy to take, tough to store on a machine with only 32 GB of memory — PC hard drives have become by default overstuffed repositories for all our digital detritus. Coming to the rescue: versatile storage drives which can add up to six terabytes for an all-you-can-eat media dump, may include multiple ports and even offer the DVD read/write drive most PCs no longer include. We check out a trio of these drives. NewerTech MiniStack Max Offers Four-in-One Solution When I purchased my light, thin Windows 10 Pro laptop, I knew its smaller size meant giving up the DVD read/write drive my previous doorstop-cum-notebook included. I knew that USB peripherals were the assumed replacements most PC manufacturers were relying on. I knew I could easily get an external, USB DVD drive if I really wanted one. But I am glad I waited. NewerTech’s MiniStack Max supplies not only my coveted DVD (and Blu-ray) drive but also: a 7200RPM hard drive, an SD card port, three USB ports, and a couple of … Read More
You can beef up Excel through a host of free and effective add-ins. Microsoft Excel boasts a hefty number of features and functions on its own. But it can always use a helping hand. And that helping hand comes in the form of add-ins. An add-in enhances an Office program by offering greater functionality and flexibility. You’ll find a variety of add-ins for Excel at Microsoft’s Office Store. But here are some particularly helpful ones. XLTools.net Calendar lets you easily insert dates from an interactive calendar. Read My Document reads aloud selected cells in your spreadsheet. Symbols and Characters serves up special characters that you can insert into your spreadsheets. Merge Cells offers more options for combining cells than does the merge feature built into Excel. Stock Connector helps you keep track of any stock. And Excel Training and Tips provides videos, text, and quizzes to help you learn the program. I’m using Excel 2016 from my Office 365 subscription, but these add-ins also work with Excel 2013. Some add-ins support the free online version of Excel as well as Excel on the iPad. You can browse and search for an array of Excel add-ins at Microsoft’s Office store, some … Read More
You don’t necessarily need Excel to run calculations. Here’s how you can do it in Word. Microsoft Word doesn’t offer the level of formulas and functions found in Excel. But it’s not exactly a slacker when it comes to calculations. Yes, you can set up formulas in Word to add, count, average, and perform other mathematical wizardry on numbers. You start by creating a table of figures. You then add fields to perform calculations on the numbers in that table. And you can choose from an array of formulas. Why would you opt to use Word instead of Excel? Maybe you already have a table of numbers in Word and don’t want to move it to Excel. Or perhaps the table is part of a larger Word document that you need to use. For example, I keep my invoices in a Word document and use calculations to display the total amount each month for all projects for each client. Let’s check out how to perform calculations in Word. For this article I’m using Word 2016 as always, but the process works the same in the previous few versions of Word. In Word, you create a formula in a table cell … Read More