You can tweak the ribbon for quick and easy access to your favorite commands. The ribbon in Microsoft Office offers a way to run commands and tap into various features in any Office program. The ribbon changes its buttons depending on what you’re doing and where you are. Don’t like the ribbon because it doesn’t offer your favorite commands? No problem. You can customize it to remove buttons you don’t use and add buttons you want to use. Ultimately, you can fashion the ribbon so it’s populated with those commands you use the most often. And once you get the hang of tweaking it in one Office program, the process is the same for the rest of the suite. How can you master the ribbon in Office? For this article I’m using Office 2016, but the information here applies to the past several versions of Office as well. I’ll enlist Word as my guinea pig, so launch Word to kick things off. You can open any accessible document you like. Right-click on any empty area on the ribbon. From the popup menu, click on the command to Customize the Ribbon. The Customize Ribbon window pops up. On the left side … Read More
Your favorite commands can be just a click away. The Quick Access toolbar in Microsoft Office offers you an effortless way to access different features and commands. The Quick Access toolbar (which we’ll call QAT through the rest of this article) is always there and always available no matter where you are or what you’re doing in any Office application. By default, the QAT comes with just a few icons, so you may not find it very useful at the start. However, by adding icons you need to the toolbar and removing the ones you don’t need, you can customize it to your own tastes. You can pack it with a couple of dozen icons, which means all your favorite commands are just a click away. And once you know how to modify the QAT in one Office program, you can do the same in your other Office programs. Let’s look at how to tweak the Quick Access Toolbar. Note: As always, I’m using Office 2016 as my test subject, but the steps apply equally to the past few versions of Office. I’ll use Word as my guinea pig though the process of tweaking the QAT is the same across the … Read More
Adobe released an update to flash that appears to be bug fixes. The update in the form of an October update. This monthly update addresses functionality bugs but does not fix any security issues. Adobe released an update to flash that appears to be bug fixes. The update in the form of an October update. This monthly update addresses functionality bugs but does not fix any security issues. It appears at this time that because this is merely a bug functionality fix, that it won’t make it into this month’s Windows 10 release. However you may see the update released for Windows 7 as a standalone update. What to do: Check your Flash and expect an update for Windows 7 machines. Office Click-To-Run Side Effects The October click-to-run release is causing a side effect with some add-ins. Outlook 2016 on Windows 10 version 8431.2107 removed the Home page from Folder Properties. Prior to version 2107, if you right-clicked a folder under Inbox in Outlook and chose properties, there was a tab for “Home Page” and you could display an HTML file instead of an Outlook folder’s contents. Some add-ins need an HTML home page there; if it’s not there, the buttons on Outlook won’t work. … Read More
As noted in Richard Hay’s recent article, on October 17, 2017, Microsoft will be releasing the Fall Creators Update. Just like Richard, I’m going to urge you now to take steps to push off installing the 1709 release, but I’ll be honest, I’m looking forward to the security enhancements that are included in this release. If you have a home version of Windows 10 I’ll first urge you to do an easy upgrade to Windows 10 Pro. It’s an easy upgrade but unfortunately not free. The reason I’m recommending that you upgrade to Pro is that it gives you the ability to push off feature releases. Once you get up to the Pro release, you’ll need to take steps to defer within the next couple of weeks prior to October 17. Recently the Defense Department sent out a notification that the end of life for various releases of Windows 10 is as follows: Windows 10 version 1507 – May 9, 2017 Windows 10 version 1511 – October 10, 2017 Windows 10 version 1607 – Tentatively March 2018 Windows 10 version 1703 – Tentatively September 2018 So if you have stayed on 1511, it’s time to get ready to upgrade and move off of … Read More
Here’s how you can set up and work with one or more calendars in Outlook. You use Microsoft Outlook for your email. But do you also use it for its calendar? Perhaps you do, perhaps you don’t. Either way, you can take full advantage of the calendar feature in Outlook to manage your scheduled appointments and events. You can add an event to the calendar and share it with other people. You can invite people to meetings and other events. You can juggle more than one calendar. You can share your calendar with others. And you can tweak your Calendar settings. Let’s look at the process for creating and maintaining calendars in Outlook. For this article, I’m using Outlook 2016 via my Office 365 subscription, but the process works virtually the same in the prior few versions of Outlook. Launch Outlook. Click on the calendar icon at the bottom of the pane to switch to calendar view. You can now manually add an event. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Yes, you can add, remove, and maintain your Windows fonts. Click on the font menu in one of your Office applications or another Windows program, and you’ll likely see a cavalcade of fonts, most of which you probably will never use. Other times, you may need a specific font only to discover that it’s not on your system. Whatever your beef with the fonts in Windows, you can get a better handle on them. Managing your fonts is accomplished through the Windows Fonts screen accessible from Control Panel. There, you can view and preview your existing fonts, remove fonts you don’t want to use or see, and view new fonts that you can find online and install in Windows. Let’s look at how to manage and use your fonts in Windows. Windows comes with several fonts already built into the operating system. Certain applications also add more fonts to your collection. Microsoft Office, Adobe Creative Suite, and other products come packed with their own fonts. Most fonts come in families that include assorted styles. So, for example, an Arial font will be available in regular, black, bold, italic, and bold italic. Viewing, adding, removing, and managing your fonts involves the … Read More
You should take steps to reduce the size your Outlook mail file if it’s ballooned too large. Do you use Microsoft Outlook and find that your mail file, aka the PST file, keeps getting larger and larger? Yep, that happens as you accumulate more and more email. With lots of mail, your PST file can easily grow to become many gigabytes in size. And why is that a problem? A larger PST file can slow down Outlook. PST files can also become corrupted, a potentiality that increases if the file grows too big. Fortunately, there are ways you can reduce the size of your PST file. Microsoft Outlook uses a PST (personal storage table) file to store not just your email but also your calendar events, tasks, and other items. The PST file is a convenient way to house such information as you can move the file to a different drive or computer, back it up as one single entity, and export items from one PST file to another. The major drawback with a PST file is that the file can easily get very large very fast, especially if you have a habit of not deleting your incoming messages. Overtime, … Read More
Windows 10 began its s-l-o-w gradual release on July 29, 2015, with the version numbered 1507. Since then, there have been a handful of updated releases, each with a different version number, based on the date they were released with first two numbers representing the year and last two for the month. And each of those different versions come with a series of automatic, cumulative updates of their own. This leads to some obvious questions about each: So how do you tell which version you have? And are the ostensible improvements in higher number versions actually all that different from earlier versions? And if you want to upgrade to a different number version can you even do that? Read on for the answers. How To Tell Which Version of Windows 10 is Installed With the vagaries of Windows Update mechanisms, it can be difficult on the surface to figure out which version of Windows 10 is currently on your machine and, for that matter, which build of that version is installed? No doubt, Microsoft knew there might be confusion, what with all the different version and build numbers, so it offers two ways to find out quickly. This article is … Read More