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  1. #1
    3 Star Lounger
    Join Date
    Aug 2003
    Green Bay, Wisconsin, USA
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    Word FORMTEXT Field Shading

    We have a lot of templates which were originally created in Word 2003/XP. Depending on who created the templates, some Formtext fields are gray shaded, others display as 5 circles, and others display the Default text, which may be shaded if selected.

    Is there a way in Word 2010 to change all the Formtext fields to always be shaded? I have tried selecting the entire document or individual fields and changing the File, Options, Advanced, Field shading to Always.

    Anyone know how to make this change?

  2. #2
    Silver Lounger Charles Kenyon's Avatar
    Join Date
    Jan 2001
    Sun Prairie, Wisconsin, Wisconsin, USA
    Thanked 128 Times in 123 Posts
    First the five circles mean that there is no default text, the field is empty.

    My preference for general field shading is to have it shaded when selected.

    The method [File > Options > Advanced > Field shading Always] applies to other (non-form) fields. This is an application-wide setting, not for individual documents.

    Form field shading is by document and is controlled by a button on the Forms toolbar. This toolbar is not displayed in Word 2010 but is a part of the Developer Tab. You need to drop the legacy tools down and click on the box with the a in it. In Word 2010, it is next to the eraser. This can be added to the regular ribbon (along with the lock/unlock button) with Greg Maxey's Add-In.

    Making Forms with Microsoft Word - primarily good for the links
    Last edited by Charles Kenyon; 2013-08-20 at 17:02.
    Charles Kyle Kenyon
    Madison, Wisconsin

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