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  1. #1
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    How to look up data for a cell in a Pivot Table

    I have some raw data as shown in Image 1.

    I created a Pivot Table for it, mainly just for formatting purposes (the ability to nicely group and expand the sub-items). The Pivot Table is shown in Image 2.

    I need to display the LastUsageTime for each of the items (UsageName) listed in the Pivot Table. It is simply a lookup of the LastUsageTime column from the Raw Data sheet. Therefore, I cannot add this column to the Pivot Table because the PT wants me to use one of the aggregate functions. I can't do a VLOOKUP either since each of those items is not unique by itself (for example, "WIT - Bug" appears multiple times in Raw Data). However, the combination of columns TPC+TeamProjectName+UsageName is unique.

    How should I do the lookup to retrieve the LastUsageTime data?

    I'm attaching the actual Excel file here as well for reference.

    Thanks for any help!
    Attached Files Attached Files
    Last edited by Ngan Menegay; 2014-10-09 at 21:33. Reason: Attach Excel file

  2. #2
    WS Lounge VIP sdckapr's Avatar
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    Jul 2002
    Pittsburgh, Pennsylvania, USA
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    I think the easiest way would be to add an additional column in the raw data that contained =ROW() formula to indicate the row.

    Then in Pivot table add a new value field, which is hte mininum of row

    Then outside the pivot table, create a formula to index on the lastusagetime column in rawdata with the min row col in the pivot table

    You can hide the minrow col in pivot table if desired.


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