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  1. #1

    PivotTables - 'phantom' data

    I'm using Excel 2000 (9.0.3821 SR-1)

    - I have a small Database and a set of PivotTables based on that, in a single workbook.
    - The PivotTables are automatically refreshed whenever any of these sheets are selected/activated, using VBA code entered in each worksheet's code window
    - Some of the descriptive field items change (e.g. Product Category, City, etc) and the PivotTables reflect the changes whenever I refresh them
    - If an item is deleted in the database, the PivotTable does not show the item, BUT if I click on the page/column field drop-down arrow, that item still appears in the list.
    - I mean, it doesn't show any values in the PivotTable, but its 'phantom' is still there lurking in the PivotTable's 'memory'
    - I know that I can hide that item from displaying in the Table, by checking it 'off' -- BUT is there any way to wipe out all trace of such items from the PivotTable completely, once the item no longer exists in the Database ?
    - I have already tried putting off the option 'Save data with table layout' (in the PivotTable Options dialog box). That doesn't work... [img]/forums/images/smilies/sad.gif[/img] <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

    Please help !


  2. #2
    3 Star Lounger
    Join Date
    Mar 2001
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    Re: PivotTables - 'phantom' data

    I am using Excel 9.0.2720 and succeeded in banishing the phantom by the follg method:
    Refresh Pivot Table
    Select the Phantom item from the page field

    The moment I did that, the item disappeared. I have no logical explanation, but then it worked for me. Hope it does for you!

  3. #3
    WS Lounge VIP sdckapr's Avatar
    Join Date
    Jul 2002
    Pittsburgh, Pennsylvania, USA
    Thanked 342 Times in 335 Posts

    Re: PivotTables - 'phantom' data

    Check out this site for some methods to remove the phantom items.


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