Having trouble copying and pasting in Word? Here’s how to get better control of the feature.
How much time do you spend copying and pasting content in Microsoft Word? And how often does the pasted content not turn out the way you wanted?
Yes, copy and paste is a time-honored and helpful Windows feature, but it doesn’t always work right, or at least not the way you expected. Sometimes the pasted text has the wrong formatting; other times it inadvertently affects surrounding text. The secret behind using copy and paste in Microsoft Word is to configure it properly either on the spot or ahead of time so you get what you want.
Copying and pasting (and cutting and pasting) is built into Windows, so all Windows programs tap into the feature, including Microsoft Word. You can copy and paste text, images, and other content within Word as well as between Word and other programs. You can even link your pasted content back to the original source. For example, you can copy a bunch of cells from Excel to Word. Change the content of those cells in Excel, and those changes propagate to the pasted cells in Word. Yes, copy and paste is a powerful feature, but one that can go awry or at least produced unexpected results. Let’s see how you can set up and use copy and paste in Word properly and effectively.
For this exercise, I’m using Word 2016 but the same steps apply to past versions of the program. We’ll try copying and pasting within Word as well as from another program to Word.