How often do you receive an email in your Outlook inbox only to decide that you’ll deal with it another time? And how often do you forget to return to that email?
Yep, that’s not unusual. Many of us get so much email that we often leave our inboxes filled to the brim with messages that go unattended and unanswered. There must be a way to categorize and flag certain emails so they remain on your radar. And there is, if you’re using Outlook.
Microsoft’s desktop email program offers different ways to handle an email that you don’t want to face right away but still need to keep alive. You can tag a message with a name and color category so you can easily spot it and know how to respond to it. You can flag a follow-up to an email to nudge you to look at it on a specific day. And you can set a reminder on a message so you’re alerted about it at a specific date and time. The goal of these actions is to highlight important emails in some way so your attention is drawn or redrawn to them. Let’s check out how to set tags, flags, and reminders on your important Outlook emails.
I’m working with Outlook 2016 as part of my Office 365 subscription, but the steps are the same or similar in the prior couple of iterations of Outlook. To start, open Outlook, stay in your inbox, and right-click on a message that you’ve already read but have yet to answer or organize. Here’s one thing you can do right off the bat. From the popup menu, click on the command to Mark as Unread. This action highlights your email in bold and shows you that there’s now another unread message in your inbox.