You don’t necessarily need Excel to run calculations. Here’s how you can do it in Word.
Microsoft Word doesn’t offer the level of formulas and functions found in Excel. But it’s not exactly a slacker when it comes to calculations. Yes, you can set up formulas in Word to add, count, average, and perform other mathematical wizardry on numbers. You start by creating a table of figures. You then add fields to perform calculations on the numbers in that table. And you can choose from an array of formulas.
Why would you opt to use Word instead of Excel? Maybe you already have a table of numbers in Word and don’t want to move it to Excel. Or perhaps the table is part of a larger Word document that you need to use. For example, I keep my invoices in a Word document and use calculations to display the total amount each month for all projects for each client. Let’s check out how to perform calculations in Word.
For this article I’m using Word 2016 as always, but the process works the same in the previous few versions of Word. In Word, you create a formula in a table cell by inserting a field. You can then edit the field to change the formula or apply certain attributes such as a dollar sign.
Open Word with a blank document and create a table with five rows and three columns. Enter any numbers you want in the first column but leave the last cell of that column empty. Do the same with the second column. Leave the third column empty for now. Place your cursor is the last cell of the first column. You should see the Design and Layout menus for tables. Click on the Layout menu to display the Layout ribbon. Click on the Formula button. Word displays the Formula window.