Mail merge can save you plenty of time when you need to address multiple envelopes or labels.
You have envelopes or labels that you want to address to many people. You can do that individually, or you can do it much quicker through a mail merge in Word. The mail merge feature lets you create an envelope or a series of labels and then merge that file with dozens, hundreds, or thousands of names and addresses. Using a list or table of names, you populate your envelope or labels with fields to insert each name and address.
But Word’s mail merge can be tricky. How can you use it simply and effectively? Let’s check it out.
I’m using Word 2016 here, but mail merge is available in any version of Word and works the same over the past few versions of the program. You can merge different types of files, including email messages, documents, and directories. But envelopes and labels are the most common formats for a mail merge, so we’ll focus on those.
If you want to try out a mail merge on your end, you’ll need a list of names and addresses stored in a Word table, an Excel spreadsheet, or an Outlook contact list. Create a spreadsheet in Excel for this example. Your list of names doesn’t need to be a lengthy one, just as long as you have one. Make sure the spreadsheet has the following headers: Salutation, First Name, Last Name, Address, City, State, and Zip.