Rules can keep your inbox better organized by overseeing each new message.
Your Microsoft Outlook inbox may keep growing with dozens or hundreds of emails going unattended and unanswered. Perhaps you get so many emails that they’re hard to handle. And maybe you sometimes miss important emails because so many messages are cluttering your inbox. If only you had a way to manage all your incoming mails! In Outlook, you do: Creating a rule. A rule automatically handles an incoming message based on certain criteria, such as the sender, recipient, or subject line. The rule can delete the message, put it in your spam folder, or send it to a specific folder based on the criteria.
For example, emails from a mailing list can be sent to a folder dedicated to that list. Junk mail with a certain subject line can be banished to the spam folder. And email from your boss or an important client can be sent to a folder for emails of high importance. By using rules, you cut down on the clutter of your inbox so you can focus on and respond to the most critical messages. Let’s check out how to create and use rules to manage your Outlook email.
For our purposes, I’m using Outlook 2016, but rules behave the same in the prior few versions of Outlook.
Open Outlook on your end. Let’s first try creating a rule based on an existing email. This process works the same no matter what message you use, but I’ll use email from Netflix as an example.